This is relatively straightforward: remove all the content so it is unavailable publicly, but keep a copy internally in a manner that can be searched by internal staff in order to provide the content (perhaps via email) when someone specifically requests it.
Several advantages to this approach:
It avoids unnecessary work migrating content you probably don't need otherwise.
This approach allows a lot of flexibility going forward. By having a way of getting to the original information, users can
Martin White introduced this disposition to David Hobbs on a client engagement — thanks!
Before removing from display (and search assessable by regular users), make sure you store it somewhere that you can internally search, retrieve, and send in some format.
| Step | Effort | What is this? |
|---|---|---|
| Sort | skipped | Decide what to do with content item |
| Place | skipped | Place in IA |
| Edit | skipped | Edit text/content (NOT technical) |
| Move / Transform | skipped | Physically move/enter/transform content (NOT the words) |
| Enhance / Tag | skipped | Prepare the metadata, especially tagging/retagging |
| QA | skipped | Review content for quality |